Mail Merge in Outlook

Mail Merge Toolkit: Is it safe to use? How secure is my data?

Posted on by MAPILab

When researching email marketing tools available on the market and choosing the one that fits your needs, data security is one of the main concerns. A lot of modern bulk mailing services require you to upload your sensitive data to some online 3rd party services. And for many users, this situation is not acceptable for many reasons.

This is where Mail Merge Toolkit comes to the rescue. This add-in is developed specifically for Microsoft Office environment (Excel, Word, Publisher, Outlook) and only extends built-in features.

The program is installed and runs locally on your PC, and no data is being transferred to MAPILab in any way. There are no additional 3rd party servers or services involved. This guarantees 100% privacy for email campaign content, attachments, and recipients.

The only information being exchanged with MAPILab is license validation and new version notification, which can be disabled in the settings.

Mail Merge Data Security

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Change sender email address in mail merge with Word

Posted on by MAPILab

Out of the box, Microsoft Word sends mail merge emails using a default Outlook account and doesn`t offer an option to use different email accounts. This often leads to the common mistake of sending with the wrong email address.

Mail Merge Email Options

This is where Mail Merge Toolkit comes to the rescue, offering full control over the FROM field:

  • Before sending messages, you can change the sender, when having multiple Outlook accounts.
  • Moreover, you can mail merge as someone else if you were delegated Send As or Send on Behalf of another Microsoft 365 or Exchange mailbox permissions.
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Schedule and Throttle Mail Merge in Word

Posted on by MAPILab

Along with many other exceptional features, Mail Merge Toolkit allows to control the number of outgoing messages during a specified period. At the Sending Setting tab, you can set a limit for sending email: a size and a pause between batches. Also, if required, you can delay the delivery and schedule the sending start.

Mail Merge: delay sending and throttle emails

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Mail Merge Toolkit: send password-protected PDF and DOCX attachments

Posted on by MAPILab

These days data privacy and security issues have become a critical part of our life. From this article, you will learn how to prevent unauthorized access to sensitive data sent using Mail Merge Toolkit by securing attachments with a password. It is the commonly used scenario to meet company security policies, GDPR requirements, and so on.

Mail Merge Toolkit is a powerful add-in for Microsoft Office that significantly expands the built-in mass mailing features. It allows you to send attachments, personalize subject lines, select the sender account, use CC/BCC fields and much more. Now it also can encrypt PDF and DOCX documents with a password.

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Mail Merge with Cc / Bcc using Word

Posted on by MAPILab

This article will show how to easily add Cc and Bcc recipients while mailing the merged document. There is no such build-in option in Microsoft Office but using Mail Merge Toolkit you can send Carbon and Blind Carbon Copies. Just specify secondary and hidden recipients the same way as in regular Outlook messages.

But what’s the point of sending copies of personalized emails in the first place?

The main idea of Cc is to make all recipients aware of getting the same message. And later by using the Reply All option, people from this email thread can be involved in the future conversation. This is especially useful for related contacts like a recipient, and recipient`s assistant, or student, and parent, or client, and account manager, etc.

On the other hand, Bcc allows the opposite scenario, by hiding additional recipients from anyone listed in the To and Cc fields in order to protect the privacy of email addresses and names.

This can be used in both internal and external communications.

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Tracking mail merge in Word, Outlook and Publisher

Posted on by MAPILab

Please note, that email open rate tracking feature is currently not available, because of Google Universal Analytics being discontinued by Google.

Our team is currently working on this issue and developing a new version that will support email tracking features provided by the new Google Analytics 4 platform.

We are open to all suggestions and would appreciate it if you could share your usage case with our Support Team, by sending details on how you currently use this feature and what you expect from GA4 migration.

Make sure to connect with us on social media for all updates announcements: YouTube, Facebook, Twitter, LinkedIn.

Measuring email campaign performance is an essential feature for bulk mailing. Mail Merge Toolkit allows tracking of mail merge using Google Analytics. Now it is possible to know if an email has been opened or read.

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How to do Mail Merge with SharePoint lists

Posted on by MAPILab

Are you using the features of the SharePoint Intranet platform in your everyday work? Do you use SharePoint lists at your organization’s corporate SharePoint Server site? And when you send numerous e-mail messages using the mass mailing tools like Microsoft Office Mail Merge – do you wish to use your SharePoint lists as recipient base directly, without exporting them to your local drive?

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Using digital signature in the documents emailed via the Microsoft Word Mail Merge feature

Posted on by MAPILab

Let’s say, I need several personal copies of my Agreement to be signed by specialist. They are away, but available via e-mail. Can I use the Signature feature in Microsoft Office Word and let my document be converted to personal PDF files, then, sent immediately and individually to the addressees? – Yes!

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A detailed comparison of merging features in Office built-in mail merge and Mail Merge Toolkit editions

Posted on by MAPILab

In 2018, MAPILab released a new edition of our extremely popular mail merging app – Mail Merge Toolkit Professional. This edition contains some features which are the most desirable for corporate mailings. So there are 3 different solutions that can cover user requests regarding personalized emails distribution with Microsoft Outlook, Word and Publisher.

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