Print Tools for Microsoft Outlook
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Print Tools for Outlook

Prints Outlook email messages / attachments automatically
without even opening them.

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Why Print Tools for Outlook rocks for printing emails?

How to print from Outlook?

Printing Outlook emails, attachments
and even more

Printing Outlook archived attachments easily
Print both emails and attached files automatically without even opening the message. Have weekly incoming invoices from your supplier and need paper copies? Print Tools is an ideal solution to avoid annoying reminders and notes. Set up a rule once and have the documents printed every time. Manage printing of email and attached files whatever way you need: together or separately, according to your settings. Any kind of attachment can be printed, including DOC, XLS, PDF or image files. Importantly, all Outlook items (contacts, notes, tasks, etc.) can also be printed. Have ZIP or RAR files in your emails and need to print archived content? Not a problem with Print Tools: set up a rule and the add-in will automatically unpack and print archived attachments in ZIP, RAR, GZ, 7Z, ISO, and other types of archived files.

Take a look inside Print Tools for Outlook

  • Print Tools options at Outlook ribbon
    Appearance

    There are two options for displaying the product in the ribbon: multiple buttons or a single one with a drop-down menu. The buttons are also added to the context menu.

  • Printing wizard in Print Tools for Outlook
    Print wizard

    Print Tools can print emails and attachments automatically when the message is received or wait until you select the messages and attachments that need to be batch printed using the Print Wizard.

  • Print Tools for Outlook settings
    Advanced settings

    Print Tools can be configured to print all attachments, or you can specify filetypes to print. For example, you can allow printing of PDF documents, Excel spreadsheets, and exclude all others filetypes.

  • Auto-printing settings in Outlook
    Automatic printing options

    With Print Tools, you can create an Outlook rule to print incoming emails. Optionally, you can send to printer only messages, attachments or both.

    Also, other options are available:

    • Select a printer
    • Print meassage read status and BCC recepients
    • Mark printed messages as read
  • Folders for auto-printing in Print Tools for Outlook
    Watching for the folders

    Print Tools can monitor selected folders and print the message or attachments immediately when a new email appears in the folder. It enables use of all the power of Outlook rules along with Print Tools to print only the required messages and attachments.

What's new in Print Tools for Outlook?

Version 2.0 - released on August 24, 2022

  • Compatibility with Microsoft Office 2021 and Windows 11 is added.
  • Add-in performance is significantly optimized and accelerated for loading in Outlook and accomplishing printing tasks.
  • Add-in interface updates: auto-printing setting is moved to the ribbon, etc.
  • Compatibility with the latest Microsoft security updates for Office 365 is added.
  • Licensing model of the product is changed: starting from version 2.0, the subscription-based licensing is applied.

Version 1.10 - released on July 19, 2019

  • New: the possibility to mark messages as read after printing them is added.
  • New: IMAP and Search folders can now be used for automatic printing messages and attachments.
  • Fixed: in separate rules for auto printing, issues with saving advanced settings are resolved, i.e. printing BCC field in outgoing messaged and printing read status.
  • Inserting extra objects into the print-out (attachment list, BCC field, read status) is improved.

Version 1.9.3.8 - released on June 21, 2018

Fixed: the scaling issue in the add-in dialogue windows was known with the customized Windows Display Settings where the size of text and other items was over 125%.

Version 1.9.3 - released on November 30, 2017

  • Fixed issue with saving filter settings for the file types selected in the rule is fixed; it was known in the systems with limited current user permissions.
  • Fixed error with localization of the name of the default system printer.
  • Fixed issue with possible printout duplicating if Outlook rules for copying messages to other folders are used.
  • The mechanism of printing Microsoft Word documents attached to the messages is improved: this improvement allows to prevent probable pending of the Microsoft Word process if numerous large documents are sent to the printer and to prevent missing files in the print queue as well.
  • Optimization: the algorithm of preparation of data before sending it to the print queue is improved, and processing large print tasks is accelerated that way.

Version 1.9.2.9 - released on July 10, 2017

  • An issue with the error code 0x800A0E78 on Outlook start-up is fixed; it was known in several cases with non-English operation systems, i.e. German versions of Windows 7-10.
  • An issue with starting Microsoft Outlook in the limited functionality mode with the Print Tools add-in installed, is fixed; Outlook e-mail client may start in this mode if the Mail Merge feature is used in Microsoft Office, or if the "Send to Mail recipient" function is selected from the file context menu in Windows Explorer, or in another 3rd-party application.
  • Fixed: an installation issue is resolved, for the computer users with limited permissions (i.e. Standard Users), the issue previously prevented the add-in from appearing in the limited user's Outlook toolbars.
  • Correction for the User Notification System about the license status for the 32-bit versions of Microsoft Outlook.

Version 1.9.2.3 - released on 10 February, 2017

An update for the mechanism for prevention of a system security warning from Outlook when trying to access items has been implemented. This warning appeared in systems of some languages after installation of Outlook 2016.

Version 1.9.2 - released on 5 July, 2016

  • New: the following archive types are now supported: .7z, .gz, .bz2, .tar, .cab, .iso. The previous versions supported .zip and .rar only.
  • New: the Read/Unread status of the message can be printed now.
  • New: the “Export to PDF” option is added: the message can be converted to the PDF file and saved into the specified location.
  • Fixed: the issue with processing compressed directories and folder trees within the attached archives is resolved.

Version 1.9 - released on 4 February, 2016

Support for Microsoft Outlook 2016 has been added.

Version 1.8.2 - released on 27 March, 2014

  • Compatibility with Microsoft Office 2013 Service Pack 1 is added.
  • Support for automatic printing in Outlook is added; that alternative method enables auto printing without using regular Outlook rules.

Version 1.8.1 - released on 28 November, 2012

Support for Microsoft Outlook 2013 and Windows 8 has been added.

Version 1.8 - released on 02 August, 2011

A possibility to print PDF attachments by using alternate method of printing has been added.

Version 1.7.8 - released on 12 February, 2010

Support for Windows 7 and Microsoft Office 2010 Beta has been added.

Version 1.7.6 - released on 12 December, 2006

Support for Windows Vista and Microsoft Office 2007 has been added.

Version 1.7.5 - released on 20 November, 2006

  • The error of printing a big number of files has been fixed.
  • The error of printing messages in html format with embedded images in Outlook 2003 has been fixed.
  • Support for Windows Vista RC2 has been added.

Version 1.7.4 - released on October 30, 2006

The add-in is fully compatible with Microsoft Office Outlook 2007 (Beta 2 TR).

Version 1.7.3 - released on April 14, 2006

  • Program Install Wizard has been improved.
  • The "Help" section has been enhanced.
  • The list of company's products and their description has been updated.

Version 1.7.2 - released on January 19, 2006

New feature has been added: now it is possible to select a printer to print the attachments automatically.

Version 1.7.1 - released on December 30, 2005

German language interface has been added.

Version 1.6 - released on June 8, 2005

TIF image processing component has been improved.

Version 1.5 - released on May 6, 2005

BCC printing has been added.

Version 1.4 - released on February 9, 2005

Added compatibility for messages processed with the Attachments Processor.

Version 1.3 - released on November 5, 2004

Automatic recognition of paper orientation has been added.

Version 1.2 - released on September 23, 2004

Issue with the printing of PDF attachments has been fixed.

Version 1.1 - released on August 27, 2004

  • Microsoft Windows XP Service Pack 2 compatibility issues have been fixed.
  • Product was tested with Windows XP 64-bit Edition, no known issues.
  • Product was tested with Windows XP and AMD Athlon 64, no known issues.

Version 1.0 - released on August 6, 2004

First public version.

 

User Reviews
The Print Tools for Outlook is a lifesaver for my team. It gives us the ability to print PDF attachments for multiple emails without opening each email and manually printing each attachment. It is a great plugin. Looking forward to rolling it out to my entire team.

Christopher Maher
Clean Harbors

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Print Tools for Outlook Current version: 2.0

Print Tools for Outlook

Print Tools is an Outlook add-in that will help you to print Outlook email messages and attachments automatically without even opening them.

TOP reasons why Print Tools for Outlook rocks for printing emails:

  • Want to print from Outlook easily?

    Print both emails and attached files automatically without even opening the message. Have weekly incoming invoices from your supplier and need paper copies? Print Tools is an ideal solution to avoid annoying reminders and notes. Set up a rule once and have the documents printed every time.

  • Printing Outlook emails, attachments and even more!

    Manage printing of email and attached files whatever way you need: together or separately, according to your settings. Any kind of attachment can be printed, including DOC, XLS, PDF or image files. Importantly, all Outlook items (contacts, notes, tasks, etc.) can also be printed.

  • Printing Outlook archived attachments as well

    Have ZIP or RAR files in your emails and need to print archived content? Not a problem with Print Tools: set up a rule and the add-in will automatically unpack and print archived attachments in ZIP, RAR, GZ, 7Z, ISO, and other types of archived files.

Print Tools for Outlook is fully compatible with Outlook for Microsoft 365/Office 365 in Windows, Outlook 2021, 2019, 2016, 2013, 2010, 2007, 2003, 2002/XP.

Download a trial versionWatch a videoPurchase

Program Features:

  • Automatic printing of incoming and outgoing messages and files
  • Print any Outlook item: messages, tasks, notes, etc.
  • Printing selected items (or specified ranges) in two mouse clicks
  • Handy Print Wizard helps you to print items in manual mode
  • Automatic printing of all types of files which could be printed by the system
  • Printing the attachments packed by ZIP and RAR!
  • Printing messages in any formats
  • Two styles of item printing
  • Supported language interface: English, German.

Download Trial Version

You can download free trial version (18827 KB) of Print Tools for Outlook and test it before purchasing:

Primary Download
Secondary Download

Ordering Information

Print Tools for Outlook
(personal annual subscription)

$ 2.50/mo Subscribe now
  • Annual subscription within manual- or auto-renewal - by your choice
  • All updates and technical support are included
Download Print Tools for Outlook Download a 30-days trial version of Print Tools for Outlook (18827 KB):
 Primary Download
 Secondary Download
Purchase Print Tools for Outlook Purchase Print Tools for Outlook online through a secure server with any major credit cards.
Print Tools for Outlook flash tours Look through the video tutorial tours to learn more about our product functionality and configuration settings
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User testimonials
The Print Tool for Outlook works great. We use the print tool for our orders. When we need support the are Always helping great to fine tune our order proces.

John Scheffer
Kop ICT BV

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Related posts in company's blog

How to print emails and attachments from Outlook: the basic useful facts
Sometimes, a paper copy of your email or attachment is strongly required: quotes, invoices, contracts, arts, etc. The built-in facilities in Microsoft Outlook fulfill up to 80-85%...

 

How to print batch attachments in Outlook
Do you often have to print a lot of emails or attachments working with Outlook? Wouldn’t that be easier if you had a specific, but perfectly integrated tool for it? Check out this brief overview...

 

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